7 Steps to Achieve Office 365 Migration from SharePoint 2013
Technology changes every moment and it is you who needs to be updated with the new tech trends. SharePoint 2013 is undoubtedly great as a collaboration tool, but it is time now to migrate to Office 365. This Office 365 migration will certainly bring a myriad of advantages for you; be it in terms of productivity features, ease of administration or cost.
Certainly, a SharePoint migration has some potential pitfalls, but careful strategizing and project management can avoid them. Execute the following steps sketched below and ensure a smooth and successful Office 365 migration.
Step 1: Explore Your Purpose of Office 365 Migration
Before you decide to migrate, you must be clear with the answers of the two questions mentioned below.
- Why are moving to Office 365?
- What do you want to achieve from this transition?
Although this step appears to be way too simple, it is undoubtedly one of the most important step as defining goals will help you make long term plans. Apart from improving information architecture, definite goals help you in easy content identification and electronic records retention policy adoption.
Step 2: Carry Out an Inventory Audit
Once you are clear with your firm’s “why”, you need to find answers for “what” already exists. Calculating the overall content size is needed as the migration time will be directly proportional to it. Next, identify the various parts of your content along with their corresponding customizations as you will need to migrate and implement all of them respectively. Also, repair all broken parts in existing SharePoint system before migration to ensure their proper working in Office 365.
Step 3: Determine the Look and Feel of Your Application
Design is the silent ambassador of your solution. So, an effective Office 365 solution design both in terms of technical infrastructure and user experience is an obvious requirement. Migration, of course, affects UI in some ways. Henceforth, creating a user friendly UI is must to attribute the pitfalls of existing system and enhance user satisfaction.
Step 4: Develop Your Solution
On completion of designing, build your new Office 365 solution. Next, map all site content in its new environment to achieve data integrity.
Step 5: Work on Your Migration Plan
Before going live, decide on the way you want to move your content from the existing system. It is always better to use a third party content migration tool to make the migration both quick and accurate.
Step 6: Simulate Your Office 365 Migration
Once you are done with development and content migration planning, simulate the whole activity on a sample data set. This will help you in determining the content transfer rate which in turn can be used to calculate the total migration time. An effective simulation assists in planning timeline correctly.
Step 7: Migrate and Decommission
Now, simply pull the trigger and migrate your content. Remember, to pull down the existing system or limit its access. Decommissioning your previous platform ensures employees will only be able to work in the new environment. This is an important step toward successful user adoption.
Time and resource dedication for careful planning of SharePoint 2016 to Office 365 migration is critical. But, I can assure you that if you follow the above steps, you will be capable to handle all challenges and issues proactively.